If you’re using the file cabinets, a folder on your computer or an online storage service like Google Drive, managing a huge amount of documentation can be difficult and inefficient. Employees spend over 2.5 hours per day looking for critical information to their jobs. The jumble of paper documents is also difficult and overwhelming.
Fortunately, this issue can be solved by switching to an online document management system. A system that automatizes document processing and eliminates manual workflows can be utilized to help companies collaborate with remote teams.
The most effective document management software can automate a variety of processes. This includes capturing new documents via email or scanners and routing them based on defined rules. This allows employees to focus their attention on more important tasks. They also include a variety of features that help improve accessibility and organization of documents including version control which keeps track of edits and lets you restore documents to earlier versions. A powerful search tool lets users narrow their search based on document type and index values. Keywords, full-text and keywords are also useful features.
The top document management systems offer redundant data storage so that your company is able to access Find Out More vital information even when servers fail or a natural disaster happens. Many document management solutions allow employees to work from the office or while on the go using a web browser, iOS/Android apps and integrations with ERP software accounting software, accounting software, and more.